staff-in

StaffIn

A nursery operations tool built around a controlled pilot: dependable attendance capture, manager review, and usable evidence.

Private repo

2026

next.jssupabasepostgresreacttypescriptfullstackproduct

Watch the demo ↓

Why

I saw a practical gap in nursery operations: paper attendance, rota changes, and follow-up reports live in different places. I wanted to build around how a small setting works day to day, with staff using a simple kiosk and managers reviewing the exceptions.

I built StaffIn around that workflow. The current scope is a controlled pilot at one nursery, focused on reliable staff and visitor sign-in, rota-linked exceptions, time-off-in-lieu review, and weekly exports.

The hard part is the end of the day. Someone stays 45 minutes late to cover a handover, and that time has to land somewhere a manager can see it. So the kiosk asks at sign-out and the office decides.

How it’s built

A Next.js app on Supabase (Auth, Postgres, Storage). Two surfaces share the same data. The kiosk is a tablet by the door: staff tap their card, confirm it is them, and sign in or out. The admin side covers rooms, rotas, attendance review, reports, compliance, emergency contacts, branding, team settings, and kiosk devices.

When a sign-out runs past the rota, the kiosk offers two options: record the extra minutes as proposed TOIL, or use the time as the actual work end. Either way the sign-out is recorded, and the exception lands in a review queue where an admin records it as TOIL or corrects the end time, with an audited reason. The weekly report then shows actual against expected hours, filterable to the rows that earned TOIL, with CSV and PDF export.

Visitors can sign in on the kiosk, or scan a one-time QR code and fill the form on their own phone. They sign out from that phone, or find their name on the kiosk and scan a sign-out code. That QR flow is a pilot build running against demo data; it is not yet in the deployed version.

Kiosk for staff sign-in and sign-out, with a confirmation step so nobody signs in as the wrong person
Late sign-out prompt that proposes TOIL, then an admin review queue with audited decisions
Visitor sign-in on the kiosk or on the visitor's own phone by one-time QR code (pilot build)
Kiosk notice banner and branding colours set by the office and shown on the kiosk
Dashboard of who is expected, who is in, and who has not checked in yet
Weekly report of actual against expected hours with TOIL, plus CSV and PDF export
Compliance view for expired certifications and missing emergency contacts
Kiosk devices paired by short code and revocable from the admin side

Demo

Demo: a trial week at one nursery. Kiosk sign-in and sign-out, TOIL for a late finish, the office changing the kiosk notice and colours, visitor sign-in by QR code on a phone, then the dashboard and weekly report.1:38 runtime

Screenshots

StaffIn kiosk welcome screen with room filters and a grid of staff cards, almost all marked in with their sign-in times — Kiosk: staff tap their card to sign in. Seeded trial data, photos and surnames blurred

StaffIn kiosk confirmation dialog asking “Is this you?” with room, sign-in state, shift and local time — Kiosk: a confirmation step prevents signing in as the wrong person

StaffIn admin dashboard showing 23 staff in, 24 expected from the rota, 2 visitors on site and 1 no-show, with staff grouped by room — Dashboard: a normal morning, 23 of 24 in and one flagged no-show

StaffIn kiosk staff sign-out flagged 45 minutes after the expected finish, offering to use the actual work-end time or propose 45 minutes as TOIL, with a note for the administrator — Kiosk: a late sign-out proposes TOIL and asks for a note

StaffIn attendance review of a late departure 45 minutes after the expected finish, showing the staff note, Record as TOIL set to 45 minutes, and a decision reason field — Attendance review: the office records it as TOIL or corrects the end time

StaffIn weekly attendance report with actual, expected, variance and approved TOIL totals, filtered to the two rows that earned TOIL — Weekly report: actual versus expected hours, filtered to TOIL, with CSV and PDF export

StaffIn branding settings with primary, secondary and accent colour pickers, automatic text contrast and a live kiosk preview — Branding: the office sets kiosk colours, with contrast checked automatically

StaffIn kiosk welcome screen in the new accent colour with a scrolling notice about parents evening along the bottom — Kiosk: the new colours and notice banner appear straight away

StaffIn kiosk visitor sign-in form beside an “Or use your phone” panel with a one-time QR code that expires in five minutes — Visitor sign-in: fill the form on the kiosk, or scan to use your own phone (QR blurred)

Two phone screens: a visitor sign-in form filled in for a speech therapy session, and a signed-in confirmation with a sign-out button — Visitor phone: sign in, keep the page, sign out from it when you leave (pilot build)

StaffIn weekly rota grid with standard-day shifts and rooms for each staff member — Rota: the weekly schedule that attendance is checked against

StaffIn workforce record readiness page listing expired certifications, upcoming expiries and missing emergency contacts — Compliance: record gaps surface before an inspection does

StaffIn kiosk devices table with status, activation, expiry and revoke actions — Kiosk devices: pair by short code, revoke instantly

Links

Controlled one-nursery pilot. Visitor QR sign-in is built and demoed against seeded trial data, not yet deployed. Source is private. Wider rollout, paying-customer scale, and regulatory certification are not claimed.

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